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G Suite News

This official feed from the G Suite team provides essential information about new features and improvements for G Suite customers.
  1. In response to user feedback, we’re adding a vertical ruler in Google Docs on the web that will help you manipulate tables and control the margins in headers and footers.

    Better table management with new vertical ruler 

    When you’re using a table, you’ll see your table structure highlighted in a vertical ruler on the left side of the screen. The vertical ruler matches the horizontal ruler, which already exists and is a popular way to control cell width and margins.

    You can use the ruler to change the height of rows in the table. When you do so, you’ll see a guide telling you the specific height of the row so you can quickly format it to the specific size you want. You can also use it to control the vertical margins in headers and footers (see more details below).

  2. In September, we told you that a new “Content manager” role was coming soon to Team Drives. We also provided an optional role migration to help organizations take full advantage of the new role. See details of that announcement here.

    These changes are now starting to take effect. Along with the new role, we’ll also be updating the names of the existing Team Drives membership roles. This post contains more details on what to look for and what to expect as these changes roll out.

    Timeline for changes 

    For Rapid Release domains, new names for roles in Team Drives will start to roll out on October 10th, 2018. The new role and optional auto-migration will start to roll out on October 15th, 2018.

    For Scheduled Release domains, new names for roles in Team Drives
  3. In 2016, we announced the deprecation of the Email Settings API in the Admin SDK and encouraged people to use the Gmail API instead. This is a reminder that we’re planning to turn down the Email Settings API on October 16, 2019, at which point any requests to the API will fail.

    We recommend using the Gmail API, which has replacements for most Email Settings API endpoints. This includes the ability to manage Gmail delegate settings, which
  4. We’re making the alert center for G Suite generally available. The alert center provides a single, comprehensive view of essential security-related notifications, alerts, and actions across G Suite. The alert center was previously available in beta and helps G Suite organizations detect threats and take action to mitigate them.
  5. The Explore feature in Google Docs and Slides makes it simple to search for Google Drive files related to whatever you’re currently working on. With this launch, G Suite Basic, Business, and Enterprise users can view images and charts in those files—right from within the Explore panel—and insert them quickly and easily into their document or presentation.

  6. Instead of using a 2-Step Verification code to sign in to your G Suite account, you can tap a prompt that Google sends to your phone. This prompt is an easier and even more secure way of authenticating your account, and it respects mobile policies enforced on G Suite employee devices.

    Until now, in order to receive Google prompts on a new device, you had to explicitly approve that phone when you first signed in with your G Suite account. With this launch, however, you can opt to get Google prompts on all of your devices automatically.

  7. You can now manage your Jamboards, along with your users and other devices, all in one place. We’re moving Jamboard fleet management and administration into the Admin console under Device Management > Jamboards. This move creates a more consistent and intuitive resource management experience for G Suite admins.

    This replaces the Jamboard Admin console, but all of its functionality to
  8. You can now show automated closed captions in real-time when presenting in Google Slides. This feature uses your computer’s microphone to detect your spoken presentation, and then transcribes what you say as captions on the slides you’re presenting. We hope that this will make your presentations more effective in more environments to a wider audience.

    Captions created automatically from your audio 

    If you turn captions on, Google Slides will use the audio from your microphone to automatically create captions of what you say. These captions will display in real time at the bottom of your screen to all audience members watching the presentation. This will work for local presentations and for presentations over video conferencing software, where captions will show on the shared screen.

    The feature works in U.S.
  9. In August, we launched the option for G Suite admins to receive a security alert if we believed their users were being targeted by a government-backed attack. At the time, admins had to explicitly enable these alerts. We heard that many admins weren’t aware of this alert and so weren’t receiving this critical information. As a result, we’re going to turn these alerts ON for most admins starting October 10th, 2018.

    Grant delegate access to Gmail using the Gmail API
    We recently announced that we’re extending the Gmail API to bring G Suite developers new ways to manage the Gmail delegate settings of users in G Suite. These new features will allow G Suite admins to authorize apps that can then add, view, and delete Gmail delegates within their organizations.

    Once set up, a Gmail delegate can read, send, and delete messages, as well as view and add contacts, on behalf of another user in their organization. For example, an admin can now use the Gmail API to grant an administrative assistant access to the Gmail of an executive they work with.

    You can read more about these
  10. To make sure all attendees see the most up-to-date event information, we’re changing how Google Calendar communicates event updates to meeting attendees who don’t use Google Calendar. Specifically, users who don’t use Calendar will now always be sent an email when an event is created, updated or deleted in Google Calendar. Previously, some calendar systems would not update these details without an email, meaning event information was sometimes outdated. This feature has been widely requested by customers to help keep event details up to date for all users.

    “Don’t send” option for Google Calendar users

    When you create or change an event, Google Calendar asks if you want to notify attendees. This choice will only apply to Google Calendar attendees. Regardless of what notification choice you make, Google Calendar attendees’ events will be kept up to date.
    What's New in G Suite - September 2018

    Check out the latest "What's New in G Suite" launch recap (pdf) for a roundup of all G Suite launches from September
  11. G Suite admins in domains with Google Mobile Management enabled can already take actions to protect the data on their users’ mobile devices. For example, they can require devices to have screen locks and wipe devices when they’re lost or stolen. With this launch, we’re giving admins additional capabilities—they can now remotely reset the password on a company-owned Android device or lock the device entirely.

  12. As a G Suite admin, it’s important that you can easily view and obtain critical information about the mobile devices your organization manages. That’s why we’re making those details easier to find and utilize with our updated mobile device list in the Admin console.

    Filter for key characteristics, take bulk actions, and more

    This list, located at Device management > Mobile devices, is not only faster and easier to scan, it allows you to do the following:

    • Filter by several categories (e.g. user name, last sync date, compromised devices, etc.), and save the URL to apply the same filters later.
    • Search by keyword or serial number.
    • Add and remove columns, and increase the number of rows shown per page.
    • Download selected columns, export them to Google Sheets,
  13. The next release of the Google Device Policy app (version 3.04) won’t support mobile devices running iOS version 8.0 or lower. If your organization has advanced mobile device management (MDM) enabled, your users must upgrade to iOS version 9.0 or higher to access new MDM features or if they need to download the Device Policy app for the first time.

    We’re planning to release version 3.04 of the Device Policy app as early as next week. Please encourage your users to upgrade their iOS devices as soon as possible to avoid any disruption to their work.

    More Information
    Help Center: Minimum device requirements 

  14. Last year, we introduced a new resource for admins: What’s new in G Suite? Don’t forget to visit the page regularly for a list of the most recent launches across G Suite.

    Feedback? Let us know.
  15. We’ve already made it easier to reply to emails; we’re now making it easier to compose them. Smart Compose in Gmail, now available to G Suite users, intelligently autocompletes your emails. At launch, it can fill in common phrases and relevant addresses, like that of your home and office; in the future, it will get smarter—learning your most-used greetings.

    Smart Compose is on
  16. We’re adding the option for you, as a G Suite admin, to whitelist specific bots for Hangouts Chat for your organization. This new setting will apply in Chat beginning October 10th, 2018.

    When we announced Hangouts Chat earlier this year, we introduced bots. Bots provide a conversational way for you to connect to services in Chat, such as looking up information, scheduling meetings, performing tasks, and so on. Bots can be created by Google, users in your domain, or third parties.

    We’ve heard from you that you’d like more granularity over which third-party bots your users can interact with in Chat. In addition to the option in the Admin console to turn bots on or off for your domain, you can now enable specific third-party bots individually in the ...
  17. With this month’s release, we’ve added two highly requested features from customers that help you jam from anywhere and give you more control when sharing your work: creating and editing jams from the web and a “View Only” mode.

    Create and edit your jams in a web browser

    While users have always been able to view a jam from any device, editing and collaborating on a jam has been limited to touch devices (like the physical kiosk, tablets, and smartphones).

    Now, you can create and edit your jams on the web too. With the new updates to the Jamboard web experience, everybody on your team can join in and collaborate on a session in their web browser. This means that anybody in the meeting can participate, whether they want to edit a sketch from a laptop or quickly type up sticky notes during a brainstorm.

  18. As we recently announced, we’re making our add-on for Google Sheets to connect with Salesforce generally available. You can use it to import data and reports from Salesforce into Sheets and to push updates you make in Sheets back to Salesforce. This seamless integration will help optimize workflows and reduce duplicate work between the two products.

    See our beta launch announcement for more details on the add-on and how you might use it. We hope it will help you operate more efficiently.

    New intelligent file suggestions and organization with Priority in Drive Beta
    We’re adding a new page in Google Drive’s left-hand navigation panel that helps you find and take action on the right Drive files at the right time. This Priority page uses machine learning to suggest files you might need to work on and has “workspaces” to help you organize files. Priority in Drive is initially available in beta. See below for more details.

    See files and comments that need attention

    The goal of Priority is to put your most important files in one place. Using machine learning, we identify the files that are high-priority for you to work on. When you open the page, you’ll see those files, along with comments and suggested actions. You’ll be able to reply to some comments directly through the Drive interface and open full documents with one click. This will help you spend less time searching for
  19. On October 17th, 2018, we’ll begin rolling out real-time presence for Microsoft Office files in Google Drive to all G Suite domains. Admin controls for real-time presence are available today.

    This feature, included in Drive File Stream, will help you avoid version conflicts when editing Microsoft Office files in Google Drive. Real-time presence will let users know if another user is editing a Word, Excel, or PowerPoint file stored in Drive File Stream, in real time. This feature will start rolling out to end users on October 17th.

    Avoid version conflicts when editing Microsoft Office files in Drive

    Real-time presence will check to see if someone else is viewing or editing a Microsoft Office file while you have it open. It’ll alert you and them to help avoid version conflicts. When conflicts do occur, it’ll help you
  20. (Cross-posted from the G Suite blog)

    Companies across the world are exploring digital transformation to increase collaboration, leading to more idea exchange, less organizational silos and more opportunity for growth. Be it a healthcare company like SCL Health looking for ways to streamline patient care, or a media company like Nielsen looking to collaborate in real-time, every organization is unique—and so, too, are its needs.

    For this reason, businesses are turning to cloud-native apps like G Suite to gain greater visibility into their organization, as well as to have more control over policies that keep their data secure.

  21. We’re launching Work Insights, a new tool to help you quickly assess the impact of G Suite on your organization by giving you visibility into the adoption of G Suite tools. Initially launching in beta, Work Insights is available to organizations with G Suite Enterprise or Enterprise for Education editions. G Suite admins can use this form to apply for the beta.

    See the impact of G Suite in your organization 

    With Work Insights, we aim to bring you executive-level insights into how G Suite is increasing collaboration and improving workplace culture at your organization. Use the Work Insights dashboard to see how your organization’s G Suite usage is changing over time in the following areas:
    • Adoption - which teams are adopting
  22. We launched the investigation tool as an Early Adopter Program (EAP) in July and are now making it generally available (GA). It will help G Suite admins and security analysts identify, triage, and remediate security threats within their organization. This tool builds on the existing capabilities in the security center to help admins:

    • Identify security issues within their domain using advanced search capability.
    • Triage threats targeting users, devices, or data.
    • Take bulk actions to limit the propagation and impact of threats.