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Google Apps News

This official feed from the G Suite team provides essential information about new features and improvements for G Suite customers.
  1. To help people using Google+ find the most relevant and useful conversations happening inside their companies, today we’re introducing a new Discover tab on iOS devices and the web.



    Here they’ll find personalized recommendations of posts to see, people to know, and communities to join -- helping them stay in the loop on information being shared within your company.

    Based on user feedback, we’ve also
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  2. (Cross-posted from The Keyword, with some additional details)

    Getting people on the same page for a project can be tough. It requires managing a ton of opinions and suggestions. The last thing you should have to worry about is making sure your team is literally working on the same document. That’s why we built our powerful real-time editing tools to help with this—Google Docs, Sheets and Slides—so that teams can work together at the same time, using the most up-to-date version.

    Today, we're introducing new updates to better help with "version control," to customize tools for your workflows, and to help teams locate information when they need it.

    Track changes, make
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  3. In June, we introduced a new resource for admins: What’s new in G Suite? Don’t forget to visit the page regularly for a list of the most recent launches across G Suite.

    Feedback? Let us know.




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  4. In May of this year, we introduced anti-phishing security checks in the Gmail Android app. We’re now bringing similar checks to the Gmail app on your iOS device. Going forward, when you click on a suspicious link in a Gmail message on your iPhone or iPad, we’ll show the warning below. We recommend that you use caution before proceeding, because the link is likely unsafe. Only proceed if you’re confident there’s no risk.
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  5. Starting today, whenever someone uses a third-party CalDAV-based calendaring client to access an event on Google Calendar, we will add automatically generated text to the event’s description. This text will include instructions on how to join the event through Meet or Hangouts.




    With this launch, people using the CalDAV API, such as those on Apple's calendar clients, no longer need to go to Google
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  6. More and more G Suite customers like Instrument are using Jamboard to generate and share creative ideas. The latest Jamboard release brings several new features―to both devices and the Jamboard app―to help people create and iterate on their ideas more quickly. We’re also making it easier for admins to monitor their Jamboard devices.

    Edit recognized handwriting
    People can now edit their recognized handwritten text with the stylus, allowing for the quick deletion, insertion, and merging of text. To delete, simply strike over the letter(s) you would like to remove from a word. To insert letter(s), write these either above or below the word and draw a small arrow to insert them. To merge, select a text object and drag it to another text object.

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  7. Organizing an event with a lot of attendees can be complicated. It’s critical that you allocate the right space for the event, understand how many people will attend, and even check if some specific people, like executives or important clients, will be there. That’s why we’re making it easier to effectively manage events of any size in Google Calendar.

    Starting today, event organizers working on large events (200 or more guests) can:

    • Use Google Sheets to more easily see who is attending: With this launch, organizers of large events can now use Calendar on the web to export guest lists to Google Sheets, and can also view the total number of attendees.
    • Invite large group mailing lists reliably: Previously, invites that included large group mailing lists wouldn’t update if membership in those groups changed. Going forward, if a group mailing list has been
    ...
  8. Protecting your company’s confidential data is critical, regardless of where it’s stored. In January of this year, we announced Data Loss Prevention (DLP) for Google Drive, giving G Suite Enterprise edition customers more control over how data is shared beyond their company. Today, we’re bringing DLP to content stored in Team Drives.

    DLP analyzes the files in your organization’s Team Drives for sensitive content. You can set up policy-based actions that will be triggered when any sensitive content is detected. G Suite admins will be able to control what content members of the team can share externally using easily configured rules and easily enforced policies.

    Easily create, delete, and rotate the X.509 certificates used with your SAML apps
    SAML uses X.509 certificates to ensure the authenticity and integrity of messages shared between an Identity Provider (IdP) and Service Provider (SP). These certificates are associated with your SAML applications when you first install them via the Admin console and have a five-year lifetime. When a certificate expires, a user can’t sign in to the associated application using SAML-based SSO.

    To change an application’s existing certificate (e.g. because it’s about to expire or has been compromised in some way), an admin needs to “rotate” it. Traditionally, you could do this with help from Google Support. Today, we’re giving you the ability to do so on your own in the Admin console, where you can easily view certificates in use, identify those about to expire, create new ones, and
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  9. Check out the latest "What's New in G Suite" launch recap [pdf] for a roundup of all G Suite launches from July 2017.

    Archive &
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  10. Today we’re rolling out a few updates to Google+ to help your users find the content they’re looking for. From an updated look of the search interface to search suggestions and domain-only filters, these new experiences can make users confident that the content they see is the content they want. Read on for more information.

    Suggested and recent searches before users start typing
    Before a user begins typing in the search box, we'll show them Communities they may be looking for, as well as recent terms they've searched.

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  11. Today we’re making it easier to manage the coexistence of Google Calendar and Microsoft Exchange Server (including Office 365) within your organization. We’re starting by supporting real-time free/busy lookups between the two systems within the same organization on both mobile and web. This has been a popular feature request from customers with hybrid G Suite - Microsoft Exchange environments.

    Making collaboration between your users simpler
    Once Calendar Interop is set up for your domain, end users will be able to see each other’s free/busy information across the two systems. This information will be available to users in Google Calendar’s Find a Time and Microsoft Outlook’s Scheduling Assistant. Calendar Interop works in real time and is supported on Google Calendar for Android, iOS and web.

    Easy setup and troubleshooting
    As G Suite admins, you can enable user availability lookups by
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  12. The app launcher in the Google Bar makes it easy for users to quickly access Google apps like Drive, Gmail, and Calendar. Savvy users can even customize the launcher to place the apps they use most at the top and they apps they visit less often at the bottom.

    We want to make the app launcher more convenient for new users and those who don’t take the time to customize it. To do this, we’re introducing a new default order for apps in the launcher, which will more prominently feature commonly used apps like Gmail, Drive, and Docs. This new order will appear on Tuesday, August 1st.


    Current layout
    Manage legal matters and holds programmatically with the Google Vault API
    Google Vault can help your organization meet its legal needs by offering an easy way to preserve and retrieve user data. To harness the full potential of Vault, however, you may need to integrate its functionality with other tools and processes that your business employs. Today, we’re making that possible with the Google Vault API.

    The Vault API will allow you to programmatically manage legal matters and holds. This means that you will be able to create, list, update, and delete matters and holds related to data supported by Vault.

    For more information on the Vault API, check out the Developer’s Guide. We’ll add
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  13. Security Key Enforcement was launched in January 2017 and allows a G Suite Enterprise domain admin to enforce the use of security keys as a two-factor authentication option to protect users against phishing. In addition to security key enforcement, G Suite domain admins also have the options of other 2SV methods such as the Google Authenticator app, text message, or phone call. To make 2SV deployment easier at your domain, we've added two new options in the Admin console:

    Admin-led security key enrollment for end-users:Admins can now enroll security keys on behalf of their users. After navigating to the User page from Admin console, click ADD NEW KEY, and you can add a new security using the standard
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  14. We know that many of your organizations work with contractors, vendors, and other third parties who don’t have Google accounts, and we recognize that it’s crucial you’re empowered to share information with them in a quick, easy, and secure way. That’s why, in response to your feedback, we’ll soon make changes to the experience users have when sharing Google files with non-Google accounts.

    Current sharing experience
    Today, if you allow users to share files outside of your domain and send sharing invitations to non-Google accounts, an employee can share a file stored in Google Drive with any non-Google user. If you allow external users to preview files, that non-Google user can view the file for 14 days. If you require Google sign-in for external users, that non-Google user is prompted to create a Google account within 14 days in order to view the file. Some third parties, however, don’t have
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  15. Following its official launch back in May, Jamboard is helping businesses collaborate more efficiently by bringing the power of the cloud into their team brainstorms. Starting today, we’re adding several helpful features to both the Jamboard device and app to make this experience even more productive.

    Object duplication
    Users can now duplicate objects - on both their Jamboard device and app - by selecting an object and clicking on the duplicate icon in the upper right-hand corner.

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  16. (Cross-posted from The Keyword)

    Posted by Berit Johnson, Senior Product Manager, Google Cloud

    It’s no secret that attracting top talent is a key driver of business success. But whether you’re looking to recruit a business analyst, bring on an assistant or hire an experienced auto mechanic, building the right teams with the right talent takes time and money.

    According to a study by Bersin by Deloitte, it takes an average of 52 days to fill an open position and costs about $4,000 to interview, schedule and assess each candidate. At the end of the day, that adds up.
    ...
  17. Sharing written communication is a critical part of successful meetings. Meeting participants may want to share links, chime in when they can't speak, or contribute to the conversation without interrupting the speaker. This chat functionality has been a top feature request in Meet since we launched earlier this year and that’s why, today, we’re bringing it to all G Suite users.



    Going forward, meeting
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  18. In February 2017, we revamped Google prompt for 2-Step Verification (2-SV), giving users a better option to keep their accounts safe. In addition to offering 2-SV over an encrypted connection, Google prompt also allows users to block unauthorized access to their account with real-time security information about the login attempt.
    ...
  19. Protecting your organization’s data should be easy, regardless of what device your employees use. This is especially true if many of them use mobile devices at work. Today, we’re introducing new device rules for Mobile Management that provide better proactive management of mobile devices within your domain.

    G Suite admins can now define custom rules that trigger on device events, and have associated actions. When an event specified in a rule occurs on a device within your organization with a G Suite Enterprise license, the corresponding action you have set will automatically be executed by Mobile Management.

    ...
  20. From sharing updates with teams to offering advice between offices, more and more organizations are adopting Google+ to transform the way they work. In April of this year, we added aggregated Google+ user activity to the Admin console and Reports API, allowing you to track user signups, posts and comments created, and more. Today, we’re bringing you even more usage reporting so that you can better understand Google+ adoption and engagement in your organization.

    Audit Google+ user activity for your organization

    To help you get a better sense of the total usage of the product within your organization, we’ve added Google+ user activity data to the auditing section of the Admin console, as well as to the ...
  21. As a G Suite admin, you can use the Google Drive audit log in the Admin console to better understand what users in your domain are doing in Drive—from creating and sharing files to downloading and deleting them. We’re now making it easier to organize that information, in particular data around file visibility. Going forward, you’ll see filters for the following categories:

    1. Prior Visibility
    Was a file or folder shared externally at a previous point in time? Was it publicly accessible on the web? You can now filter for items that match the visibility criteria you select. You can also add this criteria as a column in your report.

    2. Visibility
    At the moment, what files and folders are available to anyone in your domain? What documents can be accessed by anyone with the link? Like “Prior Visibility,” you can now
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  22. Google Forms makes it easy to collect information, plan events, solicit feedback, and more. Today, we’re adding new features and using machine learning to make Forms work better for your business. Read on for more details.

    Intelligent response validation
    When you know the specific type of answer you’re looking for, it’s often helpful to validate responses in Forms. For example, if you’re asking for a website, Forms can double-check that the answer provided is a URL. Following this launch, when we can, we’ll suggest response validation based on the question you ask. If you ask respondents for their age, for instance, we may recommend validating that the answer they provide is a whole number. (Note that this feature is rolling out gradually and may take several weeks to appear in your domain.)

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  23. (Cross-posted from The Keyword)

    By Reena Nadkarni, Group Product Manager, G Suite

    Protecting your organization’s most sensitive data and assets is a constant challenge. G Suite helps protect your data in a number of ways: thwarting attackers with advanced phishing detection through machine learning, mandating strong authentication with security key enforcement and preventing data leakage through tools such as DLP.

    Today, we're adding another security feature that improves data access control and enhances
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