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Google Apps News

This official feed from the G Suite team provides essential information about new features and improvements for G Suite customers.
  1. In March, we introduced a setting that allows G Suite Business, Enterprise, and Education admins to specify the duration of web sessions for Google services (e.g. four hours, seven days, or infinite). At the time, this setting only applied to domains where Google was responsible for the login (i.e. where Google was the Identity Provider). We’re now extending the reach of this setting and making it applicable in domains that federate to another Identity Provider (IdP) using SAML.

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  2. Today we’re introducing several features in Google Slides on the web that will make it easier to create, collaborate on, and share presentations. Read on for more information.

    Insert slides from Google Slides into Google Docs

    You can now insert a slide from a Google Slides presentation directly into Google Docs. If you want, you can then link that slide in Docs to its source presentation in Slides and sync any changes with just one click—similar to the way you can insert and link charts from Google Sheets. This should save you from doing duplicative work and ensure that the content in your documents is always up to date.

    Use our Help Center to learn how to insert and link slides in Docs.

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  3. (Cross-posted from The Keyword)


    Since launching G Suite for Education, we’ve heard a common request from colleges, universities and large school districts: the need for more advanced tools to meet their complex technology needs. In
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  4. Last year, we introduced a new resource for admins: What’s new in G Suite? Don’t forget to visit the page regularly for a list of the most recent launches across G Suite.

    Feedback? Let us know.
  5. In 2017, we made Google prompt the primary choice for G Suite users turning on two-step verification for the first time. Back then, we noted that users with iOS devices would need to install the Google app in order to use the feature. Today, we’re making it possible for users with iOS devices to receive prompts via their Gmail app as well. This should encourage more people to use Google prompt, which is an easier and more secure method of authenticating an account.

    Allow users to install any app on their managed Android devices
    Until now, G Suite users with company-owned Android devices and those with work profiles could only install mobile apps that had been specifically whitelisted by their admin. In some organizations, however, such restrictions weren’t critical, and whitelisting required unnecessary time and effort. That’s why, going forward, we’re giving admins the option to allow their users to install any app in the managed Google Play store on Android devices that are corporate-owned or have work profiles.

    Admins can select this option in the Admin console under Device management > App Management > Manage apps for Android devices.

    Add custom links to the navigation bar in the new Google Sites
    The navigation bar is how users get around a website, and it helps them find important resources quickly. The new Google Sites automatically creates an intuitive navigation bar that links to content within your site, but there may be times when you want to create your own links that go somewhere else. That’s why we’re adding a new feature where you can link to any URL from the navigation bar.

    You can use this new custom link creator to add an item in the navigation bar that goes to:
    • Your company’s social media profile or homepage.
    • Your company’s HCM tool.
    • Another Google Site with different access permissions.
    • Your team’s project tracker.
    • Your team’s Drive folder.
    • Any other website. 
    Think macro: record actions in Google Sheets to skip repetitive work
    (Cross-posted from The Keyword)

    Since their debut nearly 40 years ago, spreadsheets have remained core to how businesses get work done. From analyzing quarterly revenue to updating product inventory, spreadsheets are critical to helping companies gather and share data to inform quicker decisions—but what else can you do if they’re in the cloud?

    We’ve been focused on making Google Sheets better for businesses for this reason, which is why we’ve recently added new features to help teams analyze and visualize their data. Today we’re adding more updates to Sheets, including
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  6. In our earlier post, we provided an overview of some of the ways we’re making Google Sheets better for business. This included several new feature announcements. This post will provide some more specific feature and rollout information that may be useful to G Suite admins.

    Record macros in Sheets
    To help save your team time when completing repetitive tasks, you can record macros in Sheets. When you record a macro, it’s saved as an Apps Script that you can run in the cloud whenever you need to perform the task. You can also edit the script to change it, or import existing Apps Scripts as new macros. See the previous post for more details, or the ...
  7. We’re updating the interface you use when you manage your organization’s users in the Admin console. These changes will make it easier to find and control user information and settings. For more information, see our Help Center topic on how to add and manage users.

    New quick actions panel 
    When
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  8. The G Suite Directory surfaces profile information to users in your organization, allowing them to easily find and learn about one another while they work in G Suite apps. For instance, autocomplete in Gmail makes it easy for users to find their coworkers’ email addresses and quickly send them a message.

    Previously, we allowed one directory per domain, which meant G Suite admins could only enable or disable contact visibility for their entire domain and couldn’t specify who saw what information. We’re now making it possible for G Suite admins to cluster users in separate directories with custom visibility rules for each organizational unit (OU). For example, a company might give full-time employees access to a global directory, because they want them to be able to find other full-time employees and temps. At the same time, they might not want temps to be able to find full-time employees, so they’ll limit them to a custom
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  9. In October 2017, we announcedthe rollout of international Hangouts Meet dial-in phone numbers for G Suite Enterprise domains. This option helps your team to stay connected, wherever they are. We’ve added this functionality for six additional countries (with more to come!):
    • Dominican Republic (DO)
    • Estonia (EE)
    • Greece (GR)
    • Hungary (HU)
    • Latvia (LV)
    • Luxembourg (LU)

    For a complete list of currently supported countries, visit this Help Center article


    Launch Details
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  10. Google Drive makes it easy to share files through Gmail, Calendar, and other apps with a feature called “Access checker.” When you send an email, calendar invite, or other communication that includes a Drive file, Access checker automatically looks to see if the people you’re sending the message to have permissions to view the file. If they don’t, Access checker asks if you want to change the permissions before you share the file.

    We’re updating Access checker to:
    • Make it easier to see who needs access.You’ll now see the names or email addresses that don’t currently have access to the file in the Access checker interface. 
    • Support more file types in Drive. Access checker will now support files in a Team Drive. 
    • Share directly with those who need access. Access checker will anticipate who needs access to a file and
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  11. With easy-to-join video calls, Meet helps your team stay connected. Sometimes, you may want to add participants to your meeting without needing to send them a link, like when you want to connect folks who are already dialed into a conference bridge, or if a team member is running late and is still on their commute. That’s why you can now call US or Canadian phone numbers, directly from your meeting, for free.

    With this launch, G Suite users who are in the same domain as the event organizer, and who are accessing Meet through their web browser, can add someone by phone using the instructions in the Help Center.

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  12. Check out the latest "What's New in G Suite" launch recap (pdf) for a roundup of all G Suite launches from March 2018.

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  13. With Single Sign-On (SSO), users can access all of their enterprise cloud applications—including the Admin console for admins—after signing in just once. Google supports the two most popular enterprise SSO standards, OpenID Connect and SAML, and there are many applications with pre-integrated SSO support in our third-party apps catalog already.

    Building on other recent launches (February 27th, March 12th), we’re adding SAML integration for 23 additional applications:


    • Adaptive Insights 
    • Buildkite 
    • Citrix
    ...
  14. To protect your organization’s data, we automatically sign any G Suite user out of Google services they’re using on the web (like Gmail and Drive) after two weeks. We’ve heard, however, that some organizations need different durations for different use cases. For instance, if users access work data outside their corporate network, a shorter session length may be warranted. In other cases, a longer session length may be appropriate, and not requiring users to continually enter their password makes for a much better experience.

    That’s why we’re giving G Suite Business, Enterprise, and Education admins the ability to specify the duration of web sessions for Google services (e.g. four hours, seven days, or infinite). Unless a user logs out on their own beforehand, they’ll be automatically signed out at the end of that duration and prompted to re-enter
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  15. With Jamboard, it’s easy to enrich your team brainstorms with the power of G Suite. For example, you can grab images and content from the web and bring them straight into your “jam,” pull in work from Google Docs, Sheets and Slides, or add photos stored in Drive.

    To make the Jamboard experience even more integrated with G Suite, the jam files you own will now appear in your Drive folder. This means you can easily open, copy, and share jam files from My Drive, and save jam files from Jamboard to My Drive.

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  16. Google+ communities and collections help people connect around the things they’re interested in. To help you stay on top of these connections, we're adding more options for how often you're notified about new posts in the Google+ communities and collections to which you subscribe. Instead of getting all or no notifications, you can now opt to get "highlights" only.

    When the highlights option is selected, we will send you a digest notification of the top posts from across all of your G+ communities and collections. This will help save you time and ensure you’re seeing the posts that matter most.

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  17. We encourage all of our customers to use two-step verification for added protection when they log into their G Suite accounts. In particular, we recommend security keys, which are easy to use and better prevent some common attacks, like phishing.

    Previously, we made it possible for admins in G Suite Enterprise domains to allow only security keys as their users' two-step verification factor. In addition, we gave them (and G Suite Business admins) tools to manage the deployment of security keys and to view usage reports. Because we believe security keys can be pivotal in the effort to protect any organization, we’re now bringing these management capabilities to all G Suite editions.

    Going forward, all G Suite admins will be able to do the following in
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  18. Jamboard helps businesses collaborate more efficiently by bringing the power of the cloud into their team brainstorms. With this latest Jamboard release, we’re adding new features to help you customize that experience for the unique needs of your organization.

    Automatic document closeout
    Jams can now be automatically closed if left open on a Jamboard kiosk for longer than a period of time if/when configured by the admins. This feature is configurable in the settings page of the Jamboard Admin console under “Document Timeout.”

    Custom backgrounds
    Users can now select custom backgrounds for their jams. There’s a list of 7 unique background and patterns to choose from. Each background will be applied to the jam across all devices.

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  19. Last year, we introduced a new resource for admins: What’s new in G Suite? Don’t forget to visit the page regularly for a list of the most recent launches across G Suite.

    Feedback? Let us know.
  20. (Cross-posted from The Keyword)

    Security tools are only effective at stopping threats if they are deployed and managed at scale, but getting everyone in your organization to adopt these tools ultimately hinges on how easy they are to use. It’s for this reason that G Suite has always aimed to give IT admins simpler ways to manage access, control devices, ensure compliance and keep data secure.

    Today we announced more than 20 updates to deepen and expand Google Cloud customers’ control over their security. Many of these features will be turned on by default for G Suite so that you can be sure the right protections are in place
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  21. We recently introduced several features for G Suite to help keep your data secure. As described in our earlier post, this includes advanced protections against phishing and malware attempts. Keep reading for more information on these new settings and how they’ll be rolled out to your organization.

    Following this launch, you’ll notice the new settings below in the Admin console under Apps > G Suite > Gmail > Safety. Each can be enabled, disabled, or customized.

    In the “Attachments” section:

    • Protect against encrypted attachments from untrusted senders
    • Protect against attachments with scripts from untrusted senders

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  22. We recently introduced several features for G Suite to help keep your data secure. As described in our earlier post, this includes basic mobile management that’s on by default. Keep reading for more information on this new setting configuration and how it’ll be rolled out to your organization.

    If your users bring their Android and iOS devices to work, you have the option to turn on mobile device management for additional security.

    If you’ve never enabled this option, we will automatically turn on basic mobile management for your domain by the end of the year. This means that any user who doesn’t
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