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G Suite News

This official feed from the G Suite team provides essential information about new features and improvements for G Suite customers.
  1. We’re adding the ability to view and filter G Suite reports by organizational unit (OU) in the Admin console and the Reports API. This information can make it easier to build more insightful reports and more complete audits.

    You could use this to:

    • Compare G Suite usage across OUs - You can drill down to see metrics such as drive storage, active users, and more at an OU level, helping you to measure and track G Suite usage in different areas of your organization. 
    • Improve your investigation efficiency - You can view Audit logs for a particular unit within the company, which can help filter out unrelated events and focus your investigation efforts. 

    View data by OU in the Admin console 

    To view a report or audit for a specific OU in the Admin console, filter using the left-hand menu. See our Help Center to ...
  2. Soon, people without Google accounts will be able to view, comment, suggest edits to, and directly edit Google Docs, Sheets, and Slides files.

    Organizations often work on documents with external vendors, partners, contractors, and customers. When these partners don't have Google accounts, it is a significant barrier for collaboration.

    We are introducing a beta for an easy pincode identity verification process that will enable G Suite users to invite non-G Suite users to collaborate on files as visitors, using PINs (Personal Identification Numbers). Below is an example of how it works:

  3. To simplify how you can control app access for your users, we’re removing the “Uninstall” feature from the G Suite Admin console. Uninstall was a legacy way to remove a G Suite apps or additional Google service for everyone in your organization, but it’s been replaced by settings to turn apps on or off for users. The uninstall feature will be removed on January 15, 2019. There will be no end user visible impact to the change.

    No end user impact to changes 

    This change will not affect your users’ access to individual apps in any way. Users will continue to have access to the apps they can access today:

    • If an app was OFF for users before it was uninstalled, it will now reappear in the list of Google services in the admin console set to OFF. Users will still not have access to
  4. We’re adding new features to the G Suite security center. The security center is a set of tools that brings together security analytics, actionable insights and best practice recommendations from Google to empower you to protect your organization, data and users.

    We’re making a range of performance and functionality improvements to the security center, but here are the key changes to look out for:

    Create more informative and focused dashboards with custom charts 

    You can now save custom charts to the security dashboard. This can help you customize the dashboard and ensure that it focuses on what is most interesting to you and your organization. You can create a custom chart based on any log event query you make in the ...
  5. As a G Suite admin, you can now get more detailed and helpful information in the Admin console about emails that have been marked as spam. The Email Search Log tool will now show the reason an email was flagged as spam, as well as other warnings users may see about suspicious emails.

    This new information will help you understand the steps that our spam classification system takes to protect end-users and will assist in managing email traffic. To access the tool, from the Admin console Home page, go to Reports > Audit  More ways to collaborate using Box for G Suite
     We’re making Box for G Suite available for all G Suite customers, bringing Google's rich content creation and editing experiences directly into Box so that companies can stay productive and accelerate their work.

    Admins can enable the integration from within the Box Admin Console.

    Check out this blog post and the Box Community for more information.

    Launch Details

    Available to all G Suite editions

  6. Google Fusion Tables was launched almost nine years ago as a research project in Google Labs, later evolving into an experimental product. For a long time, it was one of the few free tools for easily visualizing large datasets, especially on a map. Since then, Google has developed several alternatives, providing deeper experiences in more specialized domains.

    In order to continue focusing our efforts in these areas, we will be retiring Fusion Tables. We plan to turn down Fusion Tables and the API on December 3, 2019. Embedded Fusion Tables visualizations—maps, charts, tables and cards—will also stop working that day. Maps using the Fusion Tables Layer in the
  7. We’re adding the ability to use Google Groups to control access to G Suite apps and additional Google services within your organization. This provides admins a simple and specific way to make sure the right users have access to the right apps.

    This feature was developed based on specific customer requests for more flexible and granular access controls for apps and services. Currently access can only be configured at the Organizational Unit (OU) level. Groups will make it possible to control access by other organizational elements. Customers told us they wanted to be able to turn on apps or services for groups including:

    • Departments or job functions 
    • Project teams 
    • Specific seniority levels 
    • Different geographic locations 
    • Different companies within a wider organization 

    Use groups to ensure users have
  8. With this launch, we’re making it possible for G Suite admins to view a more complete picture of the desktop and mobile devices used by employees in their organization.

    Add and view device info in the Admin console 

    To see a list of the devices your organization owns, you simply need to upload a CSV file listing those devices and their serial numbers in the Admin console. Previously, you could only upload Android devices; you can now add Endpoint Verification devices (Mac, Windows, and Chrome) as well.

  9. You can now view the attachments that were included in Google Calendar, directly from a Hangouts Meet meeting. Attachments are available on the web and the Meet mobile apps.

    Clicking on the attachment will open the file in a new tab on the web. If you’re joining the meeting through the Meet mobile app, the attachment will open on the app best suited to that document (Google Docs, Google Sheets, Google
  10. We’re making it easier for G Suite admins to manage groups in their organization. When you open a group in the Admin console, you’ll see helpful cards that show snapshots of key information. When you click into any of the cards, you’ll see more details and have new options to manage the group. The cards and options include:

    New settings card makes important group settings more accessible 

    Previously, group settings had to be managed through a separate workflow at groups.google.com. We’ve brought the 10 most used settings directly into the Admin console, so you can make key changes without disrupting your workflow. This allows you to quickly control:

    • Access settings, including who can view members, publish posts, contact group owners, and more. 
    • Membership settings, including who can add, invite, and approve group
  11. We’re bringing Smart Reply to Hangouts Chat so you can respond to teammates quickly and move projects forward more efficiently, in less time. This launch is part of our ongoing effort to bring intelligent, assistive writing tools to all of G Suite.

    Smart Reply in Hangouts Chat uses sophisticated machine learning intelligence, similar to that behind Smart Reply in Gmail. Our technology recognizes which messages most likely need responses, and proposes up to 3 different replies.

  12. You can now create, edit, and manage web apps for your organization directly through the G Suite Admin console. This simple interface will help your organization create and use web apps more quickly and effectively.

    Web apps turn web pages into apps for better mobile user experiences

    Web apps turn a web page into an app on your user’s phones. This can make the web page easier to find and simpler to use on mobile devices. The web app will look like a native app, but when a user clicks on a it Chrome browser opens the specified URL in one of three different display options (see image below). You can distribute web apps the same way you can native apps. This includes adding them to collections in a managed Google Play store.

    G Suite customers often use web apps to make sure their users can access key resources on their
  13. We’ve just updated the “What’s new in G Suite?” Help Center article to include recent launches. The article has a list of all the G Suite launches from the past six months. You can filter by product or search by keyword to find and learn about any launch.

    Feedback? Let us know.

  14. Check out the latest "What's New in G Suite" launch recap (pdf)
  15. On December 31, 2018 we will be removing two notification methods in the G Suite Admin console: 

    • The bell icon in the Admin console web interface (see image below)
    • Push notifications from the Google Admin apps for Android and iOS

    You’ll still be able to get all account related notifications via email. Use our Help Center to learn more about how to set up and manage email alerts for G Suite admins.

  16. Meeting with teammates, clients, or customers around the globe is critical to getting your job done. For those times when you need to meet with a larger group, Hangouts Meet now allows G Suite Enterprise users to organize meetings with up to 100 participants and G Suite Business users to host up to 50 participants. This participant count includes people from both inside and outside of your organization.

    This new
  17. We’re offering two new beta programs for G Suite for Education customers to improve their quizzing and grading experience.

    Locked mode in Quizzes in Google Forms 
    This summer, we announced locked mode in Quizzes in Google Forms as a new way to keep students focused during assessments. Available only on managed Chromebooks running operating system 68 or higher, locked mode prevents students from navigating away from the Quiz in their Chrome browser until they submit their answers. Once enabled, teachers can enable locked mode with a simple checkbox, giving them full control over assessments.
  18. With Single-Sign-On (SSO), users can access all of their enterprise cloud applications—including the Admin console for admins—after signing in just one time. Google supports the two most popular enterprise SSO standards, OpenID Connect and SAML, and there are many applications with pre-integrated SSO support in our third-party apps catalog already.

    We’re now adding SAML integration for ten additional applications:
    • Automox   
    • Boomi
    • GoodData    
    • LinkedIn Learning   
    • LiquidFiles    
    • Proxyclick  
    • Sigma Computing
    • TextExpander  
    • VersionOne 
    • Zimbra

    You can find our full list of pre-integrated applications, as well as instructions for installing them, in
  19. Google Classroom makes it easy for teachers to create classes, distribute assignments, give quizzes, and communicate with students. Today, we’re expanding the walls of Classroom and making the platform available as an additional service to G Suite Basic, Business, and Enterprise customers. Admins can decide whether to opt in or out of new services. Classroom is on by default, unless you’ve chosen to manually opt in to new services.

    Just as Classroom helps teachers and students save time, improve organization, and enhance communication, it can also help academies, tutoring centers, and for-profit institutions that manage groups of learners in an instructor-led setting. Explore the possibilities
  20. Contacts hovercards provide lots of useful information about the people within your organization. We’ve heard from you that you’d like better visibility into Google Groups across G Suite, so we’re adding more information to these hovercards when the contact itself is a group.

  21. We’re making secure LDAP generally available. See our post on the Google Cloud Blog for the full announcement, or read a summary of what this means for G Suite organizations below.

    Secure LDAP lets you manage access to traditional LDAP-based apps and IT infrastructure using the G Suite identity and access management (IAM) platform. This means organizations can use a single user directory to manage access to both SaaS apps and traditional LDAP-based apps and IT infrastructure, and users can use the same login credentials for more apps and services. The benefits to your organization can include:

    • Simpler administration: Manage applications and users in one place, decreasing complexity and cost for IT
  22. On December 31, 2018, we will discontinue support for Windows XP and Server 2003 in the following Windows-based G Suite data migration and sync tools:
    The Windows XP and Server 2003 platforms are no longer supported by Microsoft. If already installed, the G Suite tools will continue to function on these platforms, but will not be actively tested and maintained, and will not
  23. Starting on January 7, 2019, SMS notifications from Google Calendar will no longer be available. Since Calendar offers in-app notifications, you can still get notified, regardless of your device or connection.

    If you had previously been receiving Calendar notifications via SMS, they’ll be replaced with in-app and email notifications. You’ll see these notifications:

    • As event notifications in a web browser that has Calendar open or a mobile device if you have the Google Calendar app for Android or iOS.
    • In an email if you had set up SMS notifications for new events, changed events, canceled events, or event responses.
    We’ll also be making some changes to the Calendar API to
  24. Starting November 27th, 2018, we’ll make some small changes to the appearance of the Google sign-in page. These follow changes made earlier this year, which updated the sign-in page to match the Material Design principles used in other Google products.

    Specifically, you might notice outlines around some entry fields, and changes to the spacing and styling of other text on both the web and mobile screens. The changes will start to take effect on November 27th and may take up to two weeks to reach all users.

    See the new sign-in UI