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Google Apps News

This official feed from the G Suite team provides essential information about new features and improvements for G Suite customers.
  1. In July, we began inviting users to try Google prompt as their 2-Step Verification (2SV) method, instead of SMS text messages. Google prompt is an easier and more secure method of authenticating an account, and it respects mobile policies enforced on employee devices.

  2. (Cross-posted from The Keyword)

    Check your schedule. Starting today, a fresh look and new features are coming to Google Calendar on the web to help you manage your time more efficiently and get more done.

    We’re taking a lot of what you know and love from Calendar’s mobile application, like the modern color palette and sleek design, and bringing it to the web with a responsive layout that auto-adjusts to your screen size. We’ve also added more features for enterprises to help teams schedule and prepare for meetings.
  3. A top ask from G Suite admins, we’re now increasing the window of time to restore a deleted user from five to 20 days. This extended window can be especially helpful for customers who manage user accounts through an API or other automated sync tools.

    Please note, only those with super admin permissions can restore a deleted user’s account. For the steps on how to restore a user in the Admin console, check out this Help Center article.

    Launch Details
    Release track:
    Launching to both Rapid Release and Scheduled Release

    Available to all G Suite editions

    Rollout pace:
    Full rollout (1–3 days for feature visibility)

    Admins only

  4. In January 2017, we announced the availability of G Suite Enterprise, designed to meet the unique needs of large companies as well as give businesses of all sizes a significant advantage in security and management.

    With that launch, we introduced:
    • More powerful access control for administrators with security key enforcement
    • More data control with Data Loss Prevention (DLP) for Google Drive, DLP for Gmail, and S/MIME for Gmail
    • More analytics and insights by connecting BigQuery with Gmail
    With G Suite Enterprise edition, along with our Basic and Business offerings, businesses have more flexibility to choose the G Suite solution that best meets their needs.

    Today, we are making it easier for all G Suite customers who purchased G Suite online to
  5. (Cross-posted from The Keyword)

    Security doesn’t have to be complicated. With G Suite, admins can manage and help protect their users with minimal effort because we've designed our tools to be intuitive—like Vault, which helps with eDiscovery and audit needs, and data loss prevention, which helps ensure that your “‘aha”’ moments stay yours. Here are some key security controls that you can deploy with just a few clicks to get more fine-grained control of your organization's security.

    1. Enable Hangouts out-of-domain warnings
    If your business allows employees to chat with external users on Hangouts, turn on a setting that will show warnings to your users if anyone outside of your domain tries to join a Hangout, and split existing group chats so external users can’t
  6. In June, we introduced a new resource for admins: What’s new in G Suite? Don’t forget to visit the page regularly for a list of the most recent launches across G Suite.

    Feedback? Let us know.
  7. As a G Suite admin, it’s important that you have a clear, reliable understanding of the actions taking place within your domain. Today, we are making changes to reporting in the Admin console to better reflect the Google Drive activity happening in your domain. First, we are shifting the definition of the metrics shown to reflect the change in file activity, such as “Google Documents added,” instead of absolute counts, such as total “Google Documents owned.” This change affects any dashboard or metric in the Admin console that reports on Drive files.

  8. In the past, we’ve heard feedback that customers want more security for the files on their iOS devices, which led us to enable an in-app passcode feature specifically for the Google Drive, Docs, Sheets, and Slides iOS apps. Over time, however, we’ve come to learn that it’s not just the content within Google Drive that’s valuable to you. Your contacts, calendars, and emails—it's important that all of this is secure as well.

    As a result, we began putting particular emphasis on supporting mobile device management (MDM) on iOS. For example, recent launches give G Suite admins greater visibility and control over enterprise-deployed iOS devices. In fact, with MDM, admins
  9. Today we’re releasing version 2.2 of the Google Contacts app on Android. This release contains several changes to the look and management of your contacts. Read on for more information. 

    Changes to the Contact view
    • Large photos are back: A popular request from G Suite users, we’ll now display a larger, more vibrant contact photo.
    • Action buttons under the photo make it easier to connect: Under the contact’s name, you’ll now see new buttons to call, text, video chat or email that contact. Additionally, if there’s at least one street address in the contact’s info, a Directions button will appear.
    • Directory card shows directory profile information: In this card, you’ll see things like the contact’s job title, work phone number, manager name, and office location.

  10. Check out the latest "What's New in G Suite" launch recap [pdf] for a roundup of all G Suite launches from September 2017.

    Archive & Translated Versions (coming soon for September issue)

  11. Since its launch earlier this year, one of the core principles of Hangouts Meet has been to facilitate meetings that are as fast and seamless to join as possible. Whether it’s in a conference room, on desktop, or on mobile—Hangouts Meet is one great user experience focused on making meetings easy and productive.

    Sometimes when users are on the go, like on a business trip or out in the field, there’s no data connection to join a video meeting. That’s why we provide our G Suite Enterprise customers with a dedicated dial-in phone number for every Meet, allowing for a rich audio-only experience and enabling them to participate.

    Over the next few days, we’ll roll out dial-in phone numbers to additional markets, so your team can stay connected, wherever they are. Easy to find, this
  12. With Google Drive, you can access and edit your files across the many devices and platforms you work on. The new Files app for iOS 11 brings together files and documents stored on your iOS device and in the cloud across various apps and services. Today, we’re announcing full integration of the Drive application with the Files app on devices running iOS 11.

  13. In June, we introduced a new resource for admins: What’s new in G Suite? Don’t forget to visit the page regularly for a list of the most recent launches across G Suite.

    Feedback? Let us know.
  14. As we continue to add new features to the overall Jamboard experience, we’ve been working to make the Jamboard app more functional and easier to use on your mobile phone. The latest jamboard release allows you to present your jams to a meeting directly from your phone, so you can share ideas with remote colleagues even if you don’t have a board nearby.

    To present a jam to a meeting from your phone, simply tap the overflow menu in the upper right corner when viewing your jams, and select “Present to meeting.” Enter the meeting ID, tap “Join,” and then “Present”:
  15. To create professional-looking spreadsheets, it’s often critical that you can append them with certain information—for instance, your company’s name, a confidentiality notice, and any other important details. With this launch, we’re making it easier to do just that. Going forward, you can customize the headers and footers in your Google Sheets documents with the text of your choosing. In addition, you can select from many more pre-defined options (for date, time, etc.) and move those options around within your header and footer. Simply choose “EDIT CUSTOM FIELDS” from the Print settings menu to get started.

  16. Posted by Dave Oleson, Product Manager, Data Studio 

    Last year, we unveiled a new data visualization and reporting platform for businesses—Data Studio.

    Data Studio lets you connect to all your data and turn it into beautiful, informative reports that are fully customizable, easy to understand and easy to share.

    Making it easy to share data within your organization — or with the world
    One of the fundamental ideas behind Data Studio is that data should be easily accessible to anyone in an organization. We believe that as more people have access to data, better decisions will be made. With multiple data connectors in Data Studio―including CloudSQL, BigQuery, Google Sheets, and many other Google services―you can easily create dashboards from many different types of data and share them with everyone in your organization. And you
  17. (Cross-posted from The Keyword, with some additional details)

    As a go-to presentation tool, Google Slides already comes equipped with real-time collaboration features. Starting today, we’re introducing new robust features to help you and your team win that pitch, nail that client presentation and get buy-in for new ideas—all while saving valuable time.

    Here’s a look at the latest updates in Slides, including new G Suite integrations, partner applications and customization options.

    Capture ideas in Keep, bring them to life in Slides
    We built Keep to help you easily capture and organize ideas. Today, you can use a new drag-and-drop integration between Keep and Slides to transform these ideas into action. Simply select notes
  18. Managing the ownership of a former employee’s calendar events and ensuring that calendar resources don’t remain booked by their stale events are challenging tasks for admins. When an employee leaves an organization, you can either delete their account or suspend it for a certain amount of time before deleting it.

    Today, we’re introducing a new set of tools to better assist admins with managing former employees’ calendar events, which will help you streamline your company’s employee exit workflows.

    When you delete a user, you can choose to transfer their future events to a new owner and optionally, release the resources that these events occupy. This ensures continuity of the scheduled events with an active employee who can continue managing them. You can change
  19. Single-Sign-On (SSO) enables users to access their enterprise cloud applications—including administrators signing in to the Admin console—by signing in one time for all services. Google supports the two most popular Enterprise SSO standards, OpenID Connect and SAML. There are over 800 applications with pre-integrated SSO support in our third party apps catalog already, and we are constantly adding more.

    Today, we’re adding SAML integration for ten additional applications: BambooHR, ClearSlide, Domo, Egnyte, Federated Directory, HipChat Server, Samanage, SAP Cloud Platform Identity Authentication, UserTesting, and Workfront.

    You can find our full list of pre-integrated applications, as well as instructions for installing them, in the Help Center.

    Note that
  20. Gmail’s Hosted S/MIME solution currently requires certificates to be from certain trusted root Certificate Authorities (CAs) that meet very specific guidelines; however, a popular request from our enterprise customers has been allowing you to upload, from within the Admin Console, additional root certificates that you want Hosted S/MIME to trust. Today we’re making this possible for Gmail administrators using Hosted S/MIME.

    Accepting additional Root Certificates

    Google has a set of requirements for acceptable S/MIME encrypted messages which follow strict security guidelines; however, you may have noticed that recipients that don’t meet these requirements appear as not “trusted” and can’t be sent those messages. Once this new admin console control is available, you will be able to upload additional root
  21. Starting today, in situations where a user is sent a link to a file in a Team Drive that they don’t have access to, we’ll only send the Request Access notification to the creator of the file, or a limited group of individuals who had relevant interaction with the Team Drive. We will no longer always send it to all members of the Team Drive.

    This change not only helps to ensure that the members of your Team Drives aren’t receiving unnecessary emails, it also prevents unwanted oversharing of Team Drive content.

    Please Note:We are continuing to add signals and improve the quality of our Request Access notifications so the members of your Team Drives can quickly gain access to content.

    Launch Details
    Release track:
    Launching to both Rapid Release and Scheduled Release
  22. Recently, we made it easier to surface content in the new Google Sites. Now we’re making it easier to find content on those sites. Going forward, users can simply click the magnifying glass in the top right corner of their screen and search across an entire site.

    In addition, Google Cloud Search users will now see content from
  23. Google+ is a great tool for helping employees discover and engage with external content that can be relevant to work. From an administrative perspective, we’ve heard from you that having more controls around content and commenting rights for your users would be helpful. That’s why today, we’re making this possible by adding new content restriction settings in Google+.

    To change Google+ sharing settings for a specific organizational unit (OU), you can go to Apps > G Suite > Google+ > Advanced Settings in the Admin console, where you can first select the appropriate OU.

  24. Using Gmail’s Email Log Search feature in the Admin console, G Suite admins can track the delivery of messages sent and received by users within their domain. Until now, admins had to reach out to end users directly or search their mailboxes to see the status of a message afterit had been delivered. With this launch, that’s no longer necessary, as a message’s post-delivery status will be listed in Email Log Search results.

  25. (Cross-posted from The Keyword, with some additional details)

    Earlier this year, we launched Google Cloud Search, a new G Suite tool that uses machine learning to help organizations find and access information quickly.

    Just like in Google Search, which lets you search queries in a natural, intuitive way, we want to make it easy for you to find information in the workplace using everyday language. According to Gartner research, by 2018, 30 percent or more of enterprise search queries will start with a "what," "who," "how" or "when.”*

    Today, we’re making it possible to use natural language processing (NLP) technology in Cloud Search so