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G Suite News

This official feed from the G Suite team provides essential information about new features and improvements for G Suite customers.
  1. With this launch, we’re making it easier for you to create—and for your users to find—the Android apps they need at work.

    Group and order apps in the managed Google Play store

    To help your users find the apps they need, you can now group whitelisted Android apps into “collections” that users will see in the managed Google Play store. For example, you can create a collection for frequently used apps or one for apps related to expenses. You can then change the order in which those collections appear, as well as the order of apps within those collections.

    You can do all of this without leaving the Admin console; visit the Help Center for detailed instructions. Note that this feature is only available to customers with advanced mobile device
  2. We’re adding a new way to invite people to an ongoing meeting directly within Hangouts Meet. When you’re in a Meet meeting, you’ll now see an option to “Add people” at the top of the participant list.

    Add people directly from the
  3. Last year, we introduced a new resource for admins: What’s new in G Suite? Don’t forget to visit the page regularly for a list of the most recent launches across G Suite.

    Feedback? Let us know.
  4. Before you perform a search of Gmail messages in Google Vault, you can see the number of results that your search criteria will return—helping you plan next steps and establish resources for review. Going forward, in addition to the total number of results, you’ll also see the number of accounts with matches. You can then download a list of those accounts and the number of messages that match each. This can help you determine the key custodians involved in an investigation. (Note that this feature is only available when searching Gmail messages.)

  5. We’re making it easier to copy formatting from one object (like a block of text or a shape) to multiple others in Google Slides. Previously, you could use the paint format tool to copy formatting from one object to another, but you’d need to reclick it every time you wanted to apply it to a new object. Now, you can simply double-click the tool icon to enter “persistent” mode and apply that formatting to multiple objects in a slide. Just re-click the icon or tap Escape on your keyboard to stop.

  6. Over the next few months, we’ll completely replace old Google Contacts with new Google Contacts (also known as Contacts preview).

    We launched new Contacts in 2015 to provide a modern, smart, and quick contact management experience. We’ve added many features since then and, with the recent launch of contacts delegation, new Contacts now has many comparable features from old Contacts, and more.

    As a result, new Contacts will replace the older version, and it will be the only Google Contacts version after February 12, 2019. The replacement process will take place in three stages:

    Stage 1: New admin-controlled defaults and user options

    On November 28, 2018, we’ll change the Admin console setting that controls new Contacts. Currently, there’s a checkbox to ...
  7. We’re adding the ability to delegate contact management to someone else in new Google Contacts (aka Contacts preview). When you delegate contact management, you give someone else the ability to edit or delete information in your personal contacts folder on your behalf. Any changes they make to those contacts will update in your Contacts. Customers will often use delegated contacts so administrative assistants can manage contacts for executives.

    This feature was previously available in old Contacts, but not in new Contacts (see below for more). If you use delegation in old Contacts, the delegation will still be active if you move to new Contacts. Contacts and contact delegation are no longer available through Gmail.

    Delegate access to your
  8. Last year, we announced that we’re shutting down the GData Admin Settings API on October 31, 2018. As previously communicated, the following features will be shut down or replaced on that date:

    Admin Settings API
    Replacement (if any)
  9. You can view email from multiple accounts, be it your work or personal, G Suite or non-G Suite (even third-party IMAP accounts), in the Gmail iOS app. But you’ve traditionally needed to toggle between different inboxes to do so. To save you time, we’re now making it possible to view emails from multiple accounts in a single inbox on an iOS device—the same way you can with the Gmail Android app.

    To see emails from
  10. When auto-provisioning is enabled for a supported third-party application, any users created, modified, or deleted in G Suite are automatically added, edited, or deleted in the third-party application as well. This feature is highly popular with admins, as it removes the overhead of managing users across multiple third-party SaaS applications.

    We’ve heard continued positive feedback from admins, so we’re adding auto-provisioning support for two new applications:
    • Bonusly
    • Klipfolio
    Customers with G Suite Business, Enterprise, and Education editions, as well as Cloud Identity Premium, can enable user auto-provisioning in all supported applications. Customers with G Suite Basic, Government, and Nonprofit editions can configure auto-provisioning for up to three applications from the supported
  11. We’re updating the interface of Activity dashboard in the Google Docs editors. The options and settings available won’t change, but we hope the new interface makes it easier to find data and collaborate more effectively.

    See the new Activity dashboard UI 
  12. Last year, we introduced a new resource for admins: What’s new in G Suite? Don’t forget to visit the page regularly for a list of the most recent launches across G Suite.

    Feedback? Let us know.
  13. We’re adding new Jamboard logs to the Admin console. These will give G Suite admins better visibility into the status of their Jamboards, as well as what actions have been taken on them. We hope this will help you better manage your fleet of Jamboards and better diagnose and fix any issues you have with them.

    Easily access logs of Jamboard actions 

    Logs will be displayed with simple descriptions, and admins will be able to search within and filter these logs to quickly see important information about the status of their Jamboards. The logs will include:

    • Recent changes to Jamboard settings, such as device name, location, screensaver timeout, device updates, and more 
    • For recent settings changes, who made the changes, as well as both the old and new value (where possible) 

    Following our previous announcement that
  14. In August of this year, we announced the room insights dashboard in the Admin console. As a G Suite admin, you can use this dashboard to better understand how meeting resources are being used within your organization.

    We’ve heard from you that you’d like to export this helpful information in order to further analyze it. That’s why we’re now adding an option for you to export the raw data for your selected rooms and timeframe from the dashboard as a CSV file.
  15. We’re improving the Hangouts Chat sign in process to support using Single-Sign-On (SSO) and security keys within our native MacOS and Windows apps. These authentication options were previously only available for Chat on the web.

    With SSO, employees can use the same, easy sign-in process for Chat that they use to access all of their enterprise cloud applications after signing in just one time.

    For admins who have required that their users have 2-step verification enabled, this requirement will now apply to Chat desktop apps as well.

    Launch Details
    Release track:
    Launching to both Rapid Release and
  16. Compose actions in Gmail Add-ons make it easy to add links and attachments from apps like Box, Dropbox, Atlassian’s Jira, and Egnyte to any Gmail message—right as you’re drafting it. We’re launching Compose actions to G Suite customers today with those four partners (plus more on the way). See our post on the G Suite blog for more details.

    Gmail Add-ons
  17. We’ve built a Hangouts Meet add-in for Microsoft Outlook to help Outlook users schedule Meet meetings. This add-in allows you to create a new Meet video meeting in your Outlook event or email. Simply install the add-in, and tap on the Meet icon to automatically insert video conferencing details and info on how to join the Calendar event or email.

    This add-in is the Meet equivalent to the previous Hangouts Outlook
  18. In response to user feedback, we’re adding a vertical ruler in Google Docs on the web that will help you manipulate tables and control the margins in headers and footers.

    Better table management with new vertical ruler 

    When you’re using a table, you’ll see your table structure highlighted in a vertical ruler on the left side of the screen. The vertical ruler matches the horizontal ruler, which already exists and is a popular way to control cell width and margins.

    You can use the ruler to change the height of rows in the table. When you do so, you’ll see a guide telling you the specific height of the row so you can quickly format it to the specific size you want. You can also use it to control the vertical margins in headers and footers (see more details below).

  19. In September, we told you that a new “Content manager” role was coming soon to Team Drives. We also provided an optional role migration to help organizations take full advantage of the new role. See details of that announcement here.

    These changes are now starting to take effect. Along with the new role, we’ll also be updating the names of the existing Team Drives membership roles. This post contains more details on what to look for and what to expect as these changes roll out.

    Timeline for changes 

    For Rapid Release domains, new names for roles in Team Drives will start to roll out on October 10th, 2018. The new role and optional auto-migration will start to roll out on October 15th, 2018.

    For Scheduled Release domains, new names for roles in Team Drives
  20. In 2016, we announced the deprecation of the Email Settings API in the Admin SDK and encouraged people to use the Gmail API instead. This is a reminder that we’re planning to turn down the Email Settings API on October 16, 2019, at which point any requests to the API will fail.

    We recommend using the Gmail API, which has replacements for most Email Settings API endpoints. This includes the ability to manage Gmail delegate settings, which
  21. We’re making the alert center for G Suite generally available. The alert center provides a single, comprehensive view of essential security-related notifications, alerts, and actions across G Suite. The alert center was previously available in beta and helps G Suite organizations detect threats and take action to mitigate them.
  22. The Explore feature in Google Docs and Slides makes it simple to search for Google Drive files related to whatever you’re currently working on. With this launch, G Suite Basic, Business, and Enterprise users can view images and charts in those files—right from within the Explore panel—and insert them quickly and easily into their document or presentation.

  23. Instead of using a 2-Step Verification code to sign in to your G Suite account, you can tap a prompt that Google sends to your phone. This prompt is an easier and even more secure way of authenticating your account, and it respects mobile policies enforced on G Suite employee devices.

    Until now, in order to receive Google prompts on a new device, you had to explicitly approve that phone when you first signed in with your G Suite account. With this launch, however, you can opt to get Google prompts on all of your devices automatically.

  24. You can now manage your Jamboards, along with your users and other devices, all in one place. We’re moving Jamboard fleet management and administration into the Admin console under Device Management > Jamboards. This move creates a more consistent and intuitive resource management experience for G Suite admins.

    This replaces the Jamboard Admin console, but all of its functionality to